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AMPC Chapters



Purpose

The purpose of an AMPC Chapter is to provide a local "grass roots" presence for the association. State chapters support the goals and programs of the AMPC on a local basis and help individual members identify with the efforts of the AMPC to unify members. Chapters also allows members to concentrate on issues that may affect them on a local or regional basis.

Program Description 

AMPC Chapters are designed to be effective organizations that focus on real business issues that will help the MPC store owner prosper. AMPC Chapters function better as lean organizations with a mission statement that goes beyond the typical social functions found in many associations. AMPC Chapters benefit their members by aligning with the mission of the AMPC while operating as independent organizations that allow for flexibility at the local level.

AMPC Chapter Activities

AMPC Chapters typically develop their own responsibilities and duties which include, but not limited to, the following:

  • Membership growth to help each other be the best we can be.
  • Identify needs for members to help them establish the highest skill and business standards.
  • Develop action plans to fill member needs to better serve their customers.
  • Communicate and educate members about AMPC services and programs.
  • Develop relationships with local vendors for group buying power.
  • Provide a "work shop" atmosphere to help members work on local issues.
  • Provide a forum for membership communication and cooperation, especially between the AMPC and other AMPC Affiliated Chapters

Organizational Structure

Because competitors are together in a forum where the potential exists to engage in illegal or anti competitive activities, trade associations are subject to strict scrutiny under federal and state antitrust laws. Therefore, AMPC Chapters should take appropriate steps to ensure they are carefully structured, monitored, and guided to avoid falling into the trap of engaging in improper activity. AMPC Chapters should have their own separate incorporated organizational structure with bylaws and a governing board, and its own legal counsel. The AMPC has available an Outline of the Antitrust Laws' Effect on Trade Associations and Guidelines for Executives and Members to help you understand and take appropriate action to protect members. AMPC will facilitate the formation of AMPC Chapters with guidance and advice using a process to help you hold effective meetings, manage information, and lend administrative support to help you get started.

Tips for better meetings

While a formal organizational structure helps protect you and gives direction to an AMPC Chapter, members should avoid an organizational environment that is overly political and slow to respond to member needs. Taking steps to ensure a cohesive, yet informal group that follows an action plan developed by the group is key to success. Here is what other AMPC Chapters have done to have an informal atmosphere:

  • Meetings are usually held at a family priced restaurant. Choosing a restaurant that has an area that they can partitioned off creates a better atmosphere, or hold the meeting in a separate meeting room. Each member usually pays for his or her own lunch held before or after the meeting. This allows a social time for everyone and hotels and restaurants usually provide a meeting room free of charge in consideration of the meals.
  • Invite supplier members to your meetings. Many times, you will find them keenly aware and interested in helping you and they appreciate the opportunity to spend time with you. It gives them a chance to see their customers and we have found that sometimes they even offer to pay for lunch as a courtesy.
  • Invite members at least one week, preferably two weeks, before the meeting to give them adequate time to plan and prepare.
  • Prepare and follow an agenda to keep things on track and on time. The AMPC's Effective Meeting Agenda and tools will help you hold effective meetings and develop action plans to get results.
  • Remind members before the start of meetings your Purpose, Agenda, Code of conduct (including strict adherence to antitrust guidelines), meeting Expectations, and Roles and responsibilities.
  • Keep concise, clear notes and distribute a summary of minutes for members following the meeting.
  • Ensure that committees and members know their role and mission, and follow the AMPC's recommended action plan process to stay on task to produce results.

How to form an AMPC Chapter


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